As human beings, we are hardwired to love consistency — which is why change is so hard. If you’ve been using Wunderlist to successfully create a well-ordered life and pursue your loftiest goals, Microsoft’s decision to shut down the app as of May 6, 2020 is frustrating to say the least.
But if you’re here, you’re probably exploring Todoist as a way to effortlessly pick up where you left off — as well as start some powerful new workflows.
Here’s how to do just that:
Import your Wunderlist tasks
If you’re anything like us, your to-do app is an important part of your life. Work projects, shared grocery lists, and even honeymoon planning — it could be your entire life in list form. The good news is that it’s painless to move all your to-dos from Wunderlist to Todoist:
- Sign up for Todoist: It’s free and only takes a moment.
- Export your Wunderlist data: Log into your Wunderlist account and click the export button to save your data to a file.
- Import it into Todoist: In your Todoist account on your desktop or in your browser, head to Settings > Account and click Import to upload your Wunderlist data file.
Once imported, you’ll find your Wunderlist tasks, folders, comments, reminders, and more in your Wunderlist import project in Todoist.
Set up your account
Now that everything’s in Todoist, you can make it feel like home. Here’s how to begin:
- Organize your projects
- Restore your repeating tasks’s due dates
- Add details to your tasks with comments
- Set your task priorities
- Plan your day, week, or month
- Stay up to date on every device
- Share your projects with teammates
- Connect Todoist with all the apps you already use
Organize your projects
Step one is to arrange your tasks and projects just the way you like them. Head to your Wunderlist import project in Todoist. There you’ll find all of your Wunderlist folders and lists nested, neat and organized, underneath as sub-projects.
Now is the time to tidy up your to-dos. Separate your personal projects, like building a treehouse for the kids or beginning training for a marathon, from your work commitments, like prepping for 1-on-1s or building your next marketing campaign.
It’s easy to rearrange your projects — simply hover over the project or sub-project you want to move, click on the gray handle that appears to the left of the project name, and drag and drop it to a new spot in your project list. Once organized, you can designate different projects as colors and add emojis to the project names to make scanning for the one you need faster.
Reset your recurring tasks
The world would be less hectic if monthly reports only needed to be written once and buying the milk one time was enough for forever — but until that dream becomes a reality, it’s a good idea to rely on recurring tasks.
If you were already using repeating due dates in Wunderlist, a quirk about this import is that your recurring tasks’s future due dates won’t show up in Todoist. But don’t worry — you can quickly reset them with a workflow that’s even speedier than what you’re used to in Wunderlist.
Just type the recurring date into the task field using natural language — like Take out the trash every Friday at 9 am. Todoist will figure out the rest.
Fill in the details with comments
When you have a lot on your plate, the last thing you want to do before ticking off tasks is search for the files you need to get started. That’s where comments come in — add the information you need to complete a task right into the comments. Traveling? Add the address and link to the map. Writing a report? Attach your working document so you can pick up where you left off.
All of the attachments you added to your to-dos in Wunderlist will also be in your new Todoist tasks. You’ll find them as links in the comment section of each task. Adding more is as simple as clicking the paperclip icon in your next comment.
Set your priorities
Now you’re organized, scheduled, and have all the details on hand, but where do you start? If you’re used to starring your must-dos, use Todoist’s four-tier priority system. Label your most important task P1 and it will rise to the top of your list in your Today and Upcoming views (more on that later). From there you can set P2 (nice to have), P3 (finish if you can), and P4 (unnecessary, for the moment).
Plan your day, week, or month
There are few things as satisfying as waking up to a well-prioritized to-do list. In fact, we think that knowing exactly when to take care of tasks is nearly as important as the task itself, which is where your Today and Upcoming views come in.
Your Today view lets you see what’s due across all your projects today. It’s a great place to start your morning, so you can make a realistic plan for the rest of your day. When you organize this view first (using those priorities we just talked about), you won’t have to worry about what to work on next — it’s always the task after the one that you just completed.
Upcoming view is a bird’s eye view of your future tasks — whether they’re due tomorrow or months from now. From this view, you’ll be able to take back control of your schedule by previewing your upcoming workload, creating new tasks as needed, and dragging and dropping existing tasks to new dates.
Stay up to date on every device
Strokes of genius and memories of must-dos don’t always happen at the most convenient times. To make capturing them on-the-go effortless, Todoist works on all of your devices. You can use voice commands for your phone while commuting to work, save long articles for a lazy Sunday morning right from your browser, and even get location-based alerts on your watch when you’re near the grocery store.
Stay organized anywhere you are by adding Todoist to every device you use. Your tasks will be in sync and accessible across every platform — so you’re ready for new to-dos the moment they appear.
Share your projects
From million-dollar business ideas to weekly chore lists, dividing and conquering makes big projects much more manageable. If you’ve already gotten used to sharing your grocery list with a roommate, assigning project tasks to your workmates, or even using notes to collaborate on a surprise birthday party for your best friend, you can continue it all in Todoist.
It’s simple to add project collaborators to share the workload. Once you invite someone to a project, you’ll be able to assign them tasks, discuss the details in comments, and share helpful files. You can even send projects to your collaborators who don’t have a Todoist account yet — perfect for projects you teamed up on in Wunderlist. We’d be happy to have them.
Connect with all the apps you use
Uplevel your productivity and your calm by connecting the tools you already use with your Todoist account. We’ll be honest, you’ve got a lot of options:
- Keep the files you need for a task right where you need them by sharing directly from your Google Drive or Dropbox.
- Achieve Inbox Zero with integrations for Gmail, Outlook, Airmail, and Mailbird.
- Track your time by connecting with Toggl, Time Doctor, and Pomodone.
- Visualize your tasks inside your Google Calendar or iCalendar.
- And even dream up your own custom connections and automations with Zapier or IFTTT.
Achieve more than you could before
Now that you’re up and running with Todoist, there are a lot of awesome new workflows you can add to get things done rapidly:
- Using Todoist with your family
- Using Todoist as a student
- Using Todoist as a business
- Todoist integrations that boost productivity
It’s frustrating when the apps you love suddenly go away. With Todoist, that will never happen. We’re committed to building a sustainable company that will be around today, next year, and in the next decade.
We hope that this step-by-step guide makes managing your new to-do list quicker, more powerful, and more personalized. Tell us about your experience making the switch from Wunderlist to Todoist in the comments below or with a tweet @todoist!