Talent Operations Specialist

At Doist, our mission is to empower people with simple yet powerful tools.

We're a multidisciplinary, fully-remote, team that’s passionate about creating products, like Todoist and Twist, that improve people’s lives. We thrive on innovating new solutions to old productivity challenges and we seek to rethink how productivity tools are made.

Our Core Values

They are few, but they are mighty. From creating processes to decision-making and recruiting, we build our four core values into nearly every single thing we do.

• Ambition. You aspire to put a dent in the universe. You set high standards for yourself and those around you. You solve issues that have a high impact on our customers and our company.
• Mastery. You care deeply about the quality of your work. You’re continuously learning and pushing yourself to the limits of your ability. As a champion of your craft, you are also a champion of your well-being – you work intensely, then disconnect completely.
• Independence. Others can trust that you’ll deliver on time. You keep your word and trust your teammates to do the same. You are proactive, take ownership, and remain accountable with little or no direction.
• Communication. Your communication is clear, concise, and engaging. You keep others in the loop and never go radio silent. You speak respectfully and foster warm relationships through your interactions. You’re culturally and socially aware and can appropriately navigate social situations.

We invite you to visit our blog to learn more about us, our values, and how we work.

Your role

As a Talent Operations Specialist, you will play a crucial role in shaping our Doister lifecycle, from initial candidate engagement to ongoing team member support. You'll be a key member of our People team, working closely with hiring managers, the Head of People and the People Business Partner, to ensure a seamless and positive experience. This role is a blend of talent acquisition and people operations, focusing on optimizing processes, implementing simple yet powerful solutions and creating a best-in-class Doister experience. Although this is not a fully People Generalist role, there will be exposure and knowledge gained to areas outside of just talent and people operations.

This is a tactical and hands-on role, in a people team of three. If this excites you, please read on!

• Drive the full talent acquisition cycle for assigned roles, from sourcing and screening candidates to scheduling interviews and managing offer letters. 
• Proactive approach to sourcing candidates, especially for business critical roles or roles that are hard to fill. 
• Develop and execute sourcing strategies to attract diverse and qualified candidates, leveraging various platforms and networks.
• Partner with hiring managers to understand their needs and ensure alignment on the job descriptions and shortlisted candidates. 
• Maintain accurate and up-to-date candidate tracking in our Applicant Tracking System (ATS), Workable, and utilise this as our single source of truth for all candidate data. 
• Contribute to employer branding initiatives. 
• Utilize candidate, hiring manager and hiring team feedback, to continuously improve and iterate on our talent acquisition process. 
• Onboard new hires, ensuring a smooth and welcoming experience, including paperwork, system setup, and introduction to company culture and values.
• Provide first-line support to employees, collaborating with the Head of People and People Business Partner to develop scalable solutions that address employee needs efficiently. 
• Ensure all processes are well documented in our handbook and updated when anything changes. 
• Maintain accurate employee records and ensure data integrity in our HR Information System (HRIS), Bob. 
• Contribute to implementing various talent and people programs and initiatives that support our company culture and values.

If you are excited about the opportunity to lead and shape the future of our people at Doist, we’d love to hear from you!

Your Role

To excel in this role, you are someone who is:

• Passionate about People and Human-centricity at work: You have an innate ability to understand and empathize with people from any culture, and you’re deeply committed to creating a world class hiring and candidate experience as well as finding ways to build operational practices to uplifts and enables an amazing experience for all current and future Doisters. 
• Experienced in Startup and Scale-Up Environments: You have worked in both startup and scale-up environments, bringing a broad perspective and adaptability to your role. You have extensive knowledge and experience in talent acquisition as well as people operations, onboarding and first-line support to global team members.
• Resourceful: You enjoy adapting to different company stages and alongside the people and business, finding ways to align talent operations practices to that. You are also focused on opportunities instead of problems. 
• Communicative: You are clear, concise and engaging. You thrive in an asynchronous environment, which requires a lot of independent working and thinking, while collaborating globally. 
• Comfortable with Ambiguity: You are great at planning ahead but also pragmatic in the moment, able to quickly change course without becoming flustered when new information arises.
• Excited by Doist’s Mission: You are inspired by our vision to empower people with simple yet powerful tools. 

Our Process

1. Submit your complete application by February 28, 2025 at 2:00pm UTC. This includes a resume (or manually entered experience) and thoughtful responses to all the application questions. No cover letter needed!
2. Application screening. We read every application to understand your motivation, skills, and experience. Once your application has been reviewed, you'll receive a response regarding the status of your application.
3. Salary transparency & Values-alignment interview with shortlisted candidates. We'll calculate and share the salary range for your location and you can then schedule a call with Andrew Gobran (People Business Partner).
4. Role-alignment interview with Nadia Vatalidis (Head of People).
5. Paid Test Project. This will be your opportunity to showcase your role-specific skills.
6. Culture-contribution interview with Amir Salihefendić (Chief Executive Officer).
7. Offer to the successful hire.

Our perks and benefits are designed to provide the freedom and support you need to grow personally and professionally. Here’s what that looks like:

The basics

• Work from anywhere. Doisters can work from anywhere in the world. We never place restrictions on locations. For this role, we added a location purely to ensure we can advertise the position in various places that does not have remote-only as a location.
• Design your own schedule. Work during the time of day that’s best for you. Doisters are encouraged to work 8-hour days and no more than 40 hours/week.
• Competitive pay. Our formula-based salaries are calculated based on industry-benchmarked skills and geographical location – no stressful negotiation required. We will provide compensation details before your first interview is scheduled.

Expand your professional skills

• Continue your education. You’ll have a recurring budget to spend on attending conferences, taking courses, and purchasing books.
• Collaborate in person at retreats. Our team- and company-wide retreats are unforgettable. The connections that we make in person inspire us throughout the year.

Craft your ideal work environment

• Cozy up at a coworking space. Find a coworking space that’s right for you and Doist provides a stipend towards that.
• Subscribe to apps and services. You’ll have a monthly budget to spend on services that help you do your job: home internet, work apps, music subscription, etc.
• Purchase the hardware you need. Every Doister has access to a recurring budget to spend on work-related equipment.

Focus on your well-being

• Recharge with generous time off. Doisters get 8 weeks (40 days) of vacation per year to use as they wish on vacations and national holidays.
• New parents receive 5 weeks of paid parental leave in addition to 13 weeks of paid pregnancy-related medical leave.
• Invest in your health and wellness. Take care of yourself with a monthly budget for things like a gym membership, healthy snacks, massages, health insurance, etc.

---

We occasionally receive reports about hiring scams related to our roles. Please be aware that our team only communicates from emails with an "@doist.com" domain and that we will not ask you to apply in any way other than via our application at doist.com/careers. If you are in doubt, please reach out at careers@doist.com to confirm.

All information collected through this application is stored in Workable, Doist’s Applicant Tracking System, where it will be used for recruitment purposes only. For more information on how we handle candidate data at Doist, we invite you to review our recruitment privacy notice. For questions, please contact us at careers@doist.com.